Planning Allocation and Resource Committee

Charge:

The Planning, Assessment and Resource Committee (PAR) will assess and evaluate progress made toward the College’s strategic priorities as well as budget requests received. It replaces the former on College Planning and Finances Committee (CPFC), effective December 2022. It includes representation from all vice president areas as well as ITS and Facilities. 

The responsibilities of the PAR committee are:

• Monitor the progress of the implementation of the strategic plan in consideration of institutional metrics and benchmarks
• Annually review and assess the efficiency and status of the execution of the strategic plan
• Prioritize formal vice presidential requests for resources and monitor strategic allocations to assure resources align with the College’s mission and goals
• Communicate information to the campus about strategic plan updates

Membership

Membership on this committee will be for a three year term.  In the first year, term length will be varied with one year, two year and three year terms to ensure continuity with overlapping memberships.

Representation from the areas of:

Members are a mix of those who have been at the College for a long time and a certain percentage of members who are at the College for fewer than 3 years.   

Membership terms will be for 3 years with rotating terms. In order to initiate this staggering of membership, initial members will start the committee with different terms (1, 2, or 3 years) for membership. The advantage of staggering is that the entire committee does not turn over at the end of a specific period, leading to a loss of knowledge and institutional history.  By mutual agreement between the member and their supervisor, members can serve one second consecutive term.

The Chair will be rotated through the different departments. This first chair will be appointed and thereafter will be chosen by the PAR members.

Strategic Plan Monitoring and Assessment Process

PAR will analyze tactic owner stats report updates (in June) for the Strategic Plan which are made based on the Key Action updates three times (requested in November, March and June) annually in Cascade. The committee will provide feedback on these updates and work with the tactic owners to update tactics and actions and/or mark as completed or no longer relevant. This is a continuous process that should inform the individual annual action plans that are developed and any requests for resources.

Budget Request Process

Vice Presidents will put forth the budget requests for their oversight area. This will be done via a simple form developed for this purpose to formalize the process. 

• The form will indicate how the request aligns with specific strategic plan initiatives.
• For personnel (new position) requests, the form will ask about general level for budget purposes such as: Clerical, Assistant Director/Director, and more Senior than Director level.
• Individuals submitting the form will be asked if reallocation within their own unit has is possible.

PAR will have access to the information from the Strategic Plan requests. They will discuss, look at assessments if applicable, gather further input from the requester (if needed), and help prioritize resource allocation for strategic plan requests.